July 17, 2018

Accountants’ Résumés Are the Worst

accountants resume

My name is John, I’m a recruiter and I have a résumé problem.

I see lots of résumés from accountants. Less than a third are presentable.

When the perfect candidate has a résumé that fails, I get cranky and I call to suggest a fix. Hiring managers don’t do that.

Where to start?

Résumé experts tell us a résumé is a marketing document. They are wrong.

OK, maybe a résumé is a marketing document for marketing jobs, but not in the accounting profession. For accountants, the résumé is more like a two page audit summary: factual, brief and to the point.

Hiring managers have very specific requirements in mind. If those aren’t clearly addressed in the résumé presented, it’s “What else you got?”

So, your mission is to build a résumé that will survive the first 5-second pass. I’ll go slow and loud for the people in the back.

Résumé fundamentals

Use one font that is easy to read and scan; no borders, no graphics. Do not use a template. All that formatting ends up distorted while traveling through multiple apps. What you send is not what they get. Templates are great for nice printed and mailed résumés though. I just don’t know anyone who does that today. More likely the hiring manager will be reading your résumé on a tablet or phone.

Contact information

At the top of the first page, provide your full name and contact information. Recruiting is location driven. At least tell me your city of residence. If you are applying for an opportunity out of state, note your willingness to relocate. Do not put your name in all caps bold, please. Include a personal email address you check regularly. Cell phone number and LinkedIn profile address are helpful.

Objective or summary

A two to three sentence objective or summary sets the tone. Make sure it fits the requirements of the job you’re applying for. If it’s an Audit Manager opportunity, don’t send a résumé with a goal of Tax Manager. Approach it as a cover letter for this specific job in 50 words or less. Please don’t include a 4 column “skills matrix.”


Include degree, major, school and year graduated. Yes, I know what the books say. Include the year graduated. List certifications with year attained. Don’t list all completed courses. Keep it brief. Include GPA if it’s really great and recent.


The experience section is in reverse chronological order, current first. Include company name, dates of employment (month and year), a brief (20 words or less) description of what the company does, industry, revenue, staff size, and any other information to provide scope and context. Public accounting firms have multiple services, so note client industries, projects and practice specialties.

Provide the job title along with a brief description of work performed in outline format.

If you have multiple employers in similar roles, use care in describing work experience. Don’t cut and paste the bullets from a previous job. Instead of 6 years experience it looks like you have three years experience, twice.

Compare the word count to time on the job. Résumés often get lazy updates; earlier experiences aren’t revised, which reduces available space for more recent and relevant work experience. A non-accounting job while in college shouldn’t take half a page to describe. Keep in mind, you only get two pages. One, if five years out of school or less.

If there are eight employers in six years, list them all. The bad news is you seem to have a short attention span; the good news is people keep hiring you. So focus on the contributions that allow this mobility.

Few partners consider short tenure attractive. Firm loyalty is real. Tenacity is a character trait. It’s best to know that going in.

However, they might consider being employer number nine if the skills are there, you have a great story about solving client problems and the career goal of wanting to settle down (as you noted in the summary at the top of page one).

Technology skills

A separate section for technology skills is critical. List the applications you have a solid user or expert level skill. Microsoft Office is good, but not a differentiator. Excel is worth a mention. Oracle, PeopleSoft and SAP for industry work. For the industry specific platforms, include a brief description.

List the public firm platforms: Thompson Reuters, Dynamics, ProFX, Sage, as well as QuickBooks Online, Xero, Intacct, Skype, Docs, Hangouts for those cloud accounting jobs. Did you include certifications in the education section?

Please don’t mention references. We’ll get to all that later.

Before you hit send…

Proofread your résumé. Make sure the From – To dates in the experience section flow. If they overlap, have an explanation. If there are gaps of more than a few months, have an explanation. Check everything.

You can’t believe how fast a hiring manager can find a gap in employment dates. Make very sure your résumé and the job posting details line up.

If the job posting is the question, is your résumé the answer? If not, revise your generic résumé to highlight those key skills and experiences required.

Conventional wisdom says that if you don’t have the specific skills, don’t apply for that job just to be rejected. These days, however, lots of experts suggest applying if the circumstances are right. While many hiring managers don’t look at a résumé and ask themselves, “How can we use this person?” it’s not unrealistic to think that they could. Especially in a job-seekers market.

Responding to a job posting is different than networking for future opportunities.

And lastly, only send your résumé to good places that will treat it confidentially, follow your direction on privacy and treat you professionally.

The accounting talent market is accelerating and there are great firms and employers that get it.

I hope to see your new résumé soon.

John P. is a confessed borderline curmudgeon. His excuse is 40 years advising individuals on career moves and firms on talent acquisition, performance and growth. A Talent Advocate for Accountingfly, John is helping both make great choices. He can be contacted, with fair warning, at [email protected].

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Non-Profits Are Feeling the Pain

WSJ has a Monday piece “Once-Robust Charity Sector Hit With Mergers, Closings” (the Recession Forces Nonprofits to Consolidate) that may be found here. It tells the story of a “homeless” woman with terminal lung cancer and a charity no longer able to afford to help her out. Sad.

When one charity’s COO says “we’ve had funding cut after funding cut, and we never know when the next shoe is going to drop,” that is a bad sign.

Hit by a drop in donations and government funding in the wake of a deep recession, nonprofits—from arts councils to food banks—are undergoing a painful restructuring, including mergers, acquisitions, collaborations, cutbacks and closings.

“Like in the animal kingdom, at some point, the weaker organizations will not be able to survive,” says Diana Aviv, chief executive of Independent Sector, a coalition of 600 nonprofits.

I saw that on the Discovery Channel and it wasn’t pretty.

Note: the Service says the value of your blood is not deductible as a charitable donation but cars are. As of 2005, cars are only deductible at FMV, not Blue Book. Damn you, fair value, foiled by the free market again!

Blame the Service for tightening its charitable donation rules at the worst possible time? Not sure on that one. While you’re reluctant to donate your $200 Toyota (ha) to charity because you could have claimed $2,000 under old rules, find some comfort in the fact that (alleged) terrorist “non profits” can not file for 2 years and somehow get away with it. You wonder why I advocate fixing the system from the ground up?

You can text $10 to Haiti but what about the “Economic Homeless” here in America? asks Young Money.

If this were a survey and you asked me “What do you think the IRS could do to encourage charitable donations?” I would answer “Tax breaks. It isn’t the Treasury’s job to distribute bailouts.” Yet they continue to behave as though it is their duty.

See the problem yet?

Hallelujah! Church Accounting Miracles!

I had no idea how much a minister can make but now I do. Wait a minute, this just tells me how to bypass Service rules by writing checks in the church’s name. I might totally be in the wrong line of work.

Free Church Accounting (I’m not kidding) brings us a question from “Sharon” of Corsicana, Texas:

How much money does a minister have to make in order for money to be reported?

I started my church back up after 12 years vacancy. I do not have very many members. Right now we are 3 active members and other people stop in from time to time. I do not actually receive money. Since the church is striving I use the money to pay the light bill, get the grass moved.


According to the IRS website, “Earnings of $400 or more are subject to self-employment taxes.” (that includes qualifying ministers)

If you are a church employee, income of $108.28 or more is subject to SE tax.

It would be better for you, if you opened a checking account in the church’s name and paid expenses out of it. If that’s not possible, just make sure and keep all of the receipts that show where the church funds are going.

Fascinating! I took the preliminary “Are You a Tax-Exempt Church” quiz on their website and failed miserably so I guess I’d make an awful 501(c)(3) but that’s probably for the best.

There are ways to fail at this of course, like the Spokane, WA priest who couldn’t keep his arms and legs (and other parts) inside of the vehicle at all times, financial mismanagement in the University of North Carolina system, and JDA favorite the University of Colorado’s wild credit card user with horrible hair.

I would never imply that more regulation is the answer; I’m merely pointing out that there’s a bit of work to be done in identifying non-profit fraud. Seriously, how can one detect fraud when the core basis of fund accounting is an imbalance between “expenses” and expenditures?

The Church of Jr Deputy Accountant Scientist? I’m down.